Guitcom – Finance Controller

Role Overview:

The position plays a key role in maintaining a controlled finance environment that supports business operations while ensuring compliance with applicable accounting standards, regulatory requirements, and company policies.

KEY RESPONSIBILITIES:

Finance Operations:

– Oversee day to day accounting and finance operations.

– Ensure finance processes are followed consistently across the organisation.

– Review and maintain financial controls over accounting, payments and reporting activities.

– Ensure transactions are recorded accurately and supported by appropriate documentation.

– Maintain finance policies, procedures and process notes.

– Support implementation of changes to finance processes where required.

Accounting & Book Close:

– Ensure timely completion of monthly, quarterly and annual book close activities.

– Review journal entries, account schedules and balance sheet reconciliations.

– Ensure accruals, provisions, prepayments, depreciation and other period end adjustments are recorded correctly.

– Review general ledger balances and investigate unusual items.

– Ensure fixed asset records are maintained accurately.

– Coordinate intercompany accounting and reconciliations where applicable.

– Ensure accounting records are maintained in accordance with applicable accounting standards.

Invoicing, Receivables and Payables:

– Oversee customer invoicing activities and ensure invoices are issued accurately and on time.

– Monitor receivables ageing and follow up on overdue balances with relevant stakeholders.

– Review credit notes and invoice adjustments.

– Oversee vendor payments and ensure compliance with delegated approval requirements.

– Monitor outstanding payables and ensure timely settlement of approved invoices.

Treasury and Banking:

– Manage day to day banking activities.

– Maintain relationships with banks and other external stakeholders.

– Monitor cash balances and planned payment requirements.

– Review payment runs and fund transfers.

– Coordinate opening and closure of bank accounts as required.

– Maintain records relating to bank guarantees and other banking facilities.

Compliance:

– Ensure compliance with applicable provisions of the Companies Act and other regulatory requirements.

– Oversee GST, TDS, income tax and related statutory compliance activities.

– Ensure statutory filings are completed within prescribed timelines.

– Maintain statutory records and supporting documentation.

– Work with external consultants where required on regulatory matters.

Audit Support:

– Coordinate statutory audits, tax audits and internal audits.

– Provide information and schedules requested by auditors.

– Track audit observations and support closure of agreed action items.

– Ensure records are available and organised for audit purposes.

– Liaise with auditors, advisors and regulatory authorities as required.

Team Management:

– Supervise the finance and accounting team.

– Review work performed by team members and provide guidance where required.

– Allocate responsibilities and monitor completion of routine finance activities.

– Support training of new team members on finance processes and controls.

QUALIFICATIONS:

– Chartered Accountant (CA) preferred.

– MBA or other Master’s degree or other professional qualifications may be considered.

EXPERIENCE:

– 10 – 15 years of relevant experience in accounting and finance operations.

– Experience in a KPO, ITES, BPM or services environment would be preferred.

– Experience managing accounting operations, compliance, audits and treasury activities.

– Experience supervising finance team.

KNOWLEDGE AND SKILLS:

– Good understanding of accounting principles and financial controls.

– Knowledge of GST, TDS, corporate taxation and statutory compliance requirements.

– Familiarity with ERP systems and accounting software.

– Strong attention to detail.

– Good written and verbal communication skills.

– Ability to build strong working relationships and collaborate with internal and external stakeholders.